Resident Welfare Association- RWA

Resident Welfare Association- RWA

Why RWA registration is required?

A Resident Welfare Association (RWA) is a sibling of other societies and trusts with slightly distinct features.RWA is the mandatory step that should be taken by every society, residence or any household unit to stay aware and protect those rights. This association can help protect hundreds of families living in a township, cities or basically a society by timely maintenances of the society, resolving problems of the members, organizing meaningful events, and ensuring a safe and secure environment for the members affiliated to the particular association.

Benefits of Resident Welfare Association Registration

  • A registered RWA can hear and decide the matters complained about by a member of the association and document its findings. The opinions of the RWA are then can be submitted able in any higher authority and any court of dispute. The registered RWA has the authority and competence to take up matters of importance to the residents with the competent authorities for the common interest of the society.
  • The representation can range from matters of providing or improving common facilities in the society like public parks, drainage, roads, streetlights, scavenging, community hall, proper electricity, and water supply etc.
  • A registered RWA can also make representation to authorities on matters of dispute or on matters of policy where the interests of the residents are in question. 
  • A registered RWA can act as a cultural entity to arrange and organize social and cultural functions from time to time. It can raise funds from the general public, can maintain a bank account and can also release receipts for the funds received. The registration though does not give them powers to run profit-making ventures, but it can certainly take up activities that create jobs and gives benefits to the residents and help in the well-being of everyone. 
  • As an RWA entity, one can take up measures and also do campaigns to make adequate arrangements for the poor, widows, orphans, and handicapped orphans, old aged and retired persons and many such altruistic activities. It can also create shelters or provide support for the education of the underprivileged or economically weaker sections of the community.
  • RWA when registered gets a unique power of representation. It can approach the concerned authorities for a redress of grievances of the member’s conferences with the concerned authorities. Due to this authority, RWA can also be a party in a case in a court of law and present its views and concerns in the larger interest of the public. The powers also entrust the RWA to be consulted by the government as a body while making laws which concerns the habitations. 
  • By virtue of being a registered legal entity, the registered RWA also has the power to receive and collect any gift or donations acquired by any lawful means and use it for the fulfilment of all or any other objects of the society

Types of Office Bearers

Every Resident Welfare Association (RWA) has the following office bearers to carry out various roles effectively:-

  • President
  • Vice President
  • General Secretary
  • Secretary
  • Treasurer and
  • Executive Members

Registration rules and regulation

  1. Membership clause: This clause includes the Entry fee, defame regulations, how many members to be included and so on.
  2. Subscription clause: Subscription charges, registration process, etc.
  3. Meeting clause: Structure and Format of a meeting, Time interval, Topics and so on.
  4. Committee/Governing Body clause: Types of members, their roles are decided here.
  5. Auditor: Hiring an auditor and replacement of auditors if needed is decided here.
  6. Legal procedure: Who will manage the legal procedure of the association is highlighted here.
  7. Dissolution: Process and important decisions are made if needed.

Procedure for RWA registration

  1. Firstly all the required documents are arranged and prepared according to rules of the State Society Registration Act, State Apartment Act or Society Registration Act 1860 as the case applicable in the respective state along with guidelines issued through Registrar.
  2. Prepare a Bye-Law according to Model Bye-Laws’ asset in the Applicable Act in the state of registration.
  3. File application alongside necessary documents and Bye-Laws with jurisdictional Registrar.
  4. The filing procedure is partly online; otherwise, the whole process is offline and needs to visit Registrar Office. Alternatively, it can be done on the Society registration website
  5. Requisite payment of government fees can be made in the mode as the registering authority accepts
  6. Once the bye-laws are approved the registering authority issues the registration certificate


Document required for RWA Registration

  1. Cover Letter
  2. List of all the Body members and office bearers
  3. PAN Card, Address, Occupation, Signatures, Address proof of all the Body Members and office-bearers.
  4. Utility bill, Rent agreement with NOC from Owner of the Societies Registered address.
  5. Memorandum and Bye-Laws of the Proposed Association
  6. Affidavit on stamp paper from president duly notarized
  7. Power of Attorney
  8. Minutes of the Meeting and Resolution in which matter is considered
  9. Building Completion certificates
  10. Builders Consent and/or Representation
  11. Home Registry copy (Only for RWA formation)

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